Nottawa Township Library Board Minutes

November 28, 2023

Cara Arver called the meeting to order at 5:02 p.m.

Amber Troyer, Michelle Brokaw, Kathleen Brandon, Carmita Hunter, Cara Arver, Timi Sloat, and Robert (Bob) Klar were present.

Carmita motioned to approve the agenda, seconded by Michelle. A vote was held. The motion was approved.

Discussion was held on the minutes from the September 25, 2023 meeting. Carmita motioned to approve the minutes of the previous meeting, seconded by Kathleen. A vote was held. The motion was approved.

Financial report was given by Timi. Bob motioned to accept the financial report as presented, seconded by Michelle. A vote was held. The motion was approved.

Old Business: 

Fiscal year 2022/2023 Audit: The Library Quickbooks data and over 200 documents have been uploaded to Gabridge.  The draft report is pending.  The search for an alternate firm for future audits continues.

New Business:

The board discussed Timi’s previous fiscal year’s hours worked and vacation hours earned.  Michelle made a resolution to move Timi to the two year tier for vacation hour accrual.  Cara seconded the resolution. A voice vote was held. The resolution was approved unanimously.

The application period for State aid began in October.  Timi has started the reporting process and expects the process to be complete well before the February deadline.

Holiday hours were discussed. The library will be closed on 12/25/23, 12/26/23, and 1/1/24.

The Library will host a Christmas Open House on December 12, 2023 from 3:30 to 5:30 p.m.

The September and October 2023 Director’s reports were given and discussed.

The next meeting is scheduled for January 24, 2024 at 4:00pm. Doodle Poll for quorum confirmation will be sent.

Adjourn motion by Bob, second by Michelle. Meeting adjourned at 5:23 p.m.