Nottawa Township Library Board Minutes

June 20, 2024

Cara Arver called the meeting to order at 4:00p.m.

Timi Sloat, Cara Arver, Kathleen Brandon, Michelle Brokaw, Amber Troyer, Carmita Hunter, and Robert (Bob) Klar were present.

Bob motioned to approve the agenda, seconded by Kathleen. A vote was held. The motion was approved.

Discussion was held on the minutes from the March 18, 2024 meeting. Carmita motioned to approve the minutes of the previous meeting, seconded by Michelle. A vote was held. The motion was approved.

Financial report for the March/April/ May period was given by Timi. Of note: a 50% payment of a storm damage repair has been paid. The final millage funds were received and deposited.  Michelle motioned to accept the financial report as presented, seconded by Bob. A vote was held. The motion was approved.

Old Business:

The Fiscal year 22/23 audit and the updated budget were discussed.  A voice vote was held to accept the Fiscal year 22/23 audit report.  The report was accepted unanimously.  

Timi and Cara presented the renegotiated LIBRARY SERVICES AGREEMENT BETWEEN LOCKPORT TOWNSHIP AND THE NOTTAWA TOWNSHIP LIBRARY The goal of the agreement is to provide more year-to-year funding consistency. A discussion was held. A roll call vote was called to accept the agreement as presented: Voting YES was: Cara Arver, Michelle Brokow, Amber Troyer, Carmita Hunter, Kathleen Brandon, and Robert (Bob) Klar.

 New Business:

The Library building sustained some minor damage due to a storm.  The quote for the repair is less than the insurance deductible. Timi requested board approval to pay Shetler the balance of the repair quote.  Kathleen made a resolution to authorize Timi to pay the repair bill balance. Seconded by Carmita. A vote was held. The resolution was approved.

The Library’s Insurance premium has increased 18.2%. The situation was discussed.  Timi requested board approval to pay Decker Agency the 2024 renewal premium. Kathleen made a resolution to authorize Timi to pay the premium. Seconded by Michelle. A vote was held. The resolution was approved.

The 2024-2025 Proposed Budget was presented and discussed. Revenues have been increased to more align with current trends. Line item  271-702 Director’s Pay was discussed.  A 4% cost of living adjustment  increase to 43,804 was proposed.  Carmita made a motion to approve the final Proposed Budget with Total Revenues of 306,600 and Total Expenditures of 252,794 Seconded by Michelle.  A vote was held. The motion was approved.

The dates for the 2024-2025 Nottawa Township Library Board Meetings: July 22, 2024; September 23, 2024; November 25, 2024; January 27, 2025; March 24, 2025; May 19, 2025; and June 23, 2025.

The March, April, and May 2024 Director’s reports were given.  Of note: The Eclipse Day program was well attended. 

Public Comment: None.

 The next meeting is scheduled for July 22, 2024 at 4:00pm. Doodle Poll for quorum confirmation will be sent.

Adjourn motion by Cara, second by Bob. Meeting adjourned at 4:44 p.m.