Nottawa Township Library Board Minutes
March 29, 2023
Cara Arver called the meeting to order at 5:01 pm.
Kathleen Brandon, Timi Sloat, Cara Arver, Michelle Brokaw, and Robert (Bob) Klar were present. Amber Troyer and Carmita Hunter were absent.
Bob motioned to approve the agenda, seconded by Michelle. A vote was held. The motion was approved. Kathleen motioned to approve the minutes of the previous meeting, seconded by Bob. A vote was held. The motion was approved.
Financial report was given by Timi. No unusual expenses were noted. Millage checks have started to arrive. Michelle motioned to accept the financial report as presented, seconded by Kathleen. A vote was held. The motion was approved.
Old Business:
The current building improvement project is complete and the final invoice has been paid. The project came in under budget.
The Audit report was discussed. A roll call vote was held to approve the Annual Financial Report: voting YES was Cara Arver, Kathleen Brandon, Michelle Brokaw, and Robert (Bob) Klar. ABSENT Amber Troyer and Carmita Hunter. The report was approved.
New Business:
The grant used to fund the summer reading program is no longer available. This year’s summer program will utilize funds from the Recreation budget.
Timi brought forth an update to the Director's job description. The proposed changes to the Hours section would bring the Director’s job description in alignment with the Director Personnel Policy. A discussion was held. Michelle made a resolution to update the Director’s job description as proposed by Timi, seconded by Kathleen. A vote was held. The resolution was approved.
Timi presented an update to the Children's Librarian job description. Changes in the Hours, Nature of Work, and Requirements of Work sections were discussed. Bob made a resolution to update the Children’s Librarian job description as proposed by Timi, seconded by Kathleen. A vote was held. The resolution was approved.
The Nottawa Township Board has passed a resolution which states, “the Nottawa Township Library is authorized by the Township to establish a credit card use policy and issue credit cards in accordance with that policy and applicable law.”
Timi, working with Ascend Computer, has identified needed upgrades to the networking and computer systems. This upgrade project will utilize the ARPA grant. A roll call vote was held to authorize the Director to use $10,000 for Networking and Computer upgrades. Voting YES was Cara Arver, Kathleen Brandon, Michelle Brokaw, and Robert (Bob) Klar. ABSENT: Amber Troyer and Carmita Hunter. The authorization was approved.
A Limited Professional Library Certification (Level 3) has been awarded to Timi by the Library of Michigan.
Some vandalism has occurred in the bathroom and on some upholstery. The director and the board will continue to monitor the situation.
The January and February 2023 Director’s reports were given.
The next meeting is tentatively scheduled for June 26, 2023 at 4:00pm. Doodle Poll for quorum confirmation will be sent.
Adjourn motion by Cara, second by Michelle. Meeting adjourned at 5:53pm.
Secretary: Robert L. Klar
Date of approval: June 12, 2023