Nottawa Township Library Board Minutes

January 28, 2025

Cara Arver called the meeting to order at 5:00 p.m.

Michelle Brokaw, Connie Heidbrink, Ruth Rowe, Cara Arver, Timi Sloat, and Robert (Bob) Klar were present. Carmita Hunter was absent.

Bob motioned to approve the agenda, seconded by Michelle. A vote was held. The motion was approved.

Discussion was held on the minutes from the November 18, 2024 meeting. Michelle motioned to approve the minutes of the previous meeting, seconded by Cara. A vote was held. The motion was approved.

Financial report was given by Timi. Some charges of note included payments for snow plowing/salting as well as the yearly payment for the Library’s cataloging software. Bob motioned to accept the financial report as presented, seconded by Cara. A vote was held. The motion was approved.

Old Business:

The Sick leave policy was discussed. Cara made a resolution to adopt the draft Part Time Policy for Nottawa Township that was presented to the board in November. The updated policy includes a grant of 40 hours of paid sick time. Seconded by Michelle. A voice vote was held. The resolution passed unanimously.

New Business:

Annual Financial Report. The audit identified several areas of interest.

➢    FDIC bank limits. The Library’s account is exceeding the limit for FDIC insurance. Timi will research options and present options at the next board meeting.

➢    The Library lacks segregation of incompatible duties within the accounting function. A periodic review of finances by an outside source is recommended.

➢    A negative variance occurred in budget item 271-930 Repair & Maintenance. The variance was caused by the asphalt project funds allocated to the wrong fiscal year. Connie made a resolution to amend the 2024-2025 budget with the corrected Fund Balance-Beginning of year and with Total Expenditures of $254,900. Seconded by Bob. A voice vote was held. The resolution passed unanimously.

Election of Officers

➢    Bob nominated Cara as President, seconded by Michelle

➢    Cara nominated Michelle as Vice-President, seconded by Connie.

➢    Cara nominated Bob as Secretary, seconded by Ruth.

A voice vote was held on the slate of nominees, the nominees were approved unanimously.

The November and December 2024 Director’s reports were given.

Public Comment: None

The next meeting is scheduled for March 24, 2025 at 4:00pm. Doodle Poll for quorum confirmation will be sent.

Adjourn motion by Bob, second by Cara. Meeting adjourned at 5:49pm.

Secretary: Robert L. Klar

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